Vcheck / CheckBind
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Batching Checks into a Single PDF File for Printing

The basic level account creates an individual PDF file for each check. Each must then be opened and printed. The Pro level account (or optional upgrade) lets you batch several checks to several hundred or several thousand checks together as a single PDF file. You also have the option of printing 3 different checks on a single sheet of check stock.

The end result is a lot of saved time and a 66% savings on check stock.

Batch printing is very easy to use. Before using it, however, you must go to the Merchant - PDF Settings page and select the number of checks per page and the size of the checks on the check stock you use. The system supports check stock that has three checks, each 3.5" tall with .5" of waste at the bottom of the page, or the style that evenly divides the page into 3 checks approximately 3.666" tall.

You will also want to do some test checks on that page to make sure the MICR line is falling where is should. After the above is done, you are ready to print checks. See the PDF Printer Settings page for more details.

As mentioned above, you may batch as many checks as desired into a single file. Once created, batched files will appear above the individual checks table. You may then Print, Download or Delete the batched PDF file.

For most high volume users, they simply use the Select All link at the bottom of the new checks table to select every new, unbatched check and then the Batch Selected option in the drop-down box - then click Go. Once the new checks have been batched, they will no longer show in the new checks table.

You may also use the checkboxes next to each check row in the table to select specific checks to be batched.

Of special note is that the batch PDF files really don't exist until you click on the Print or Download button. They are created on the fly based on the data for the checks in the batch and number of checks per page and check stock size currently set under the PDF Settings menu. What this means, is that if you created a batch, but discover you need a different check size or number per page, just change and save the new settings and then re-click on the Print or Download icon. The PDF file will be created on the fly using the new settings.

One small warning - once checks are put into a batch, this can not be undone. Also, once a Batch file has been Deleted, this can not be undone.

However, a permanent record of all checks contained in any given batch file is maintained and can be viewed by clicking on the main menu Search link - then selecting "Batch" in the "Search By:" box (see screen shot below). The Search Text should be left blank. However, the Date Range will be used as a search parameter.

A Summary of all batches that fall within the specified Date Range will be display along with the "View Details" icon. Clicking on that icon will then display a summary of all checks contained in the batch. Each check will also have the "View Details" icon to view every detail about any given check.

Also, if you are the Master Admin for your account and/or have permissions to view "Logs", a log of every action taken on batches and individual checks will be displayed under the details for such items.

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